Interagency agreements (IAA) are required when funding is accepted from agencies outside of the Department of Defense. Per the FMR, when DTIC provides support and/or accepts funds from agencies outside of the DoD, an IAA and a funding document are required. There are two parts of an IAA. Part A is the general terms and conditions of the agreement and part B is the funding document.
The Office of Management Budget and the Department of the Treasury have recommended form FMS 7600A (general terms and conditions) and form 7600B (order section/funding document) as the standard forms for all IAAs.
Interagency Agreements General Terms and Conditions (Part A Form FMS 7600A)
The first step in the process is to complete part A of the IAA (i.e. general terms & conditions). The part A must be signed by the Customer and DTIC. One part A should be completed for each IAC delivery order. If the customer is funding two separate delivery orders, there should be two separate Part A’s on file, one for each effort. Please return the signed completed part A to your contract COR or PMA.
Interagency Agreements Funding Information Part B (Form FMS 7600B)
Once the part A (Form FMS 7600A) has been established between DTIC and the receiving agency, the next step is to send the part B (Form FMS 7600B) to DTIC at firstname.lastname@example.org.
DTIC uses the Defense Finance and Accounting Service (DFAS) to process invoices and pay vendors. DFAS is an agency of the U.S. Department of Defense that provides services to DoD agencies. DFAS is unable to pay invoices that cite a non-DoD line of accounting (LOA) therefore DTIC can only accept funds on a reimbursable basis from non-DoD customers.
Please see DoD Financial Management Regulation, Volume 11A, Chapter 3, Paragraph 030303 for reference.
Using a Form other than FMS 7600 A & B?
The receiving agency may use another form if desired. If another form is used, both the Financial Management Regulation (FMR) and USD AT&L Memo "Meeting Department of Defense Requirements through Interagency Acquisition" (31 Oct 2008) require that the form(s) contain the information below.
|The Authority for entering into the IAA||The receiving agency must state their authority (Example: Franchise Fund, Revolving Fund, Working Capital Fund, Economy Act) The authority for the servicing agency, DTIC, is the Economy Act (31 U.S.C 1535).|
|Purpose||Explains that the purpose of Part A is to describe the general terms and conditions governing the provisioning of acquisition assistance. Clarifies that fiscal obligations are not created through the execution of part A alone.|
|Description of the Services Required||This should reference the DTIC performance work statement and include any roles and/or responsibilities for the receiving agency; as well as any roles and/or responsibilities the servicing agency (DTIC).|
|The established dollar limits and any authority to exceed applicable limits without specific approval from the ordering activity.|
|Delivery Requirements||This section should reference the performance work statement and outline the requirements of the deliverables. It should state what is to be delivered, quantity of deliverable(s) and how it is to be delivered.|
|Payment Provisions||This section should state what type of funding document the receiving agency plans to use. The receiving agency must also include a statement in the IAA acknowledging that “funds for TAT services are collected as services are performed but 100% of DTIC Customer Shared Direct Cost Rate (CSDC) funds are collected within 30-45 days after the acceptance document is issued. Collection will take place by DFAS (through IPAC) using standard DoD collection processes.”|
|Billing and Invoices||This section replaces language of Block 33 on FMS Form 7600B: DTIC does not generate or provide customer invoices. DTIC will enter billing events in the Defense Agencies Initiative accounting system in accordance with the terms of this GT&C. A billing event for 100% of the CSDC will be entered at the end of the first month of service. TAT billing events will be for an equal amount based on the period of performance beginning the end of the first month of service (e.g. a nine-month PoP will be billed in nine equal amounts). The Defense Finance and Accounting Service processes billing events and generates SF1080 vouchers. Collections will be via DTIC initiated IPAC requests.|
|Customer Shared Direct Cost (CSDC)||A statement acknowledging and agreeing to the CSDC. DTIC’s CSDC rate is assessed each year by the IAC Reimbursable Review Board in consultation with the general counsel and the OUSD comptroller and will be adjusted yearly. Please see above for instructions on How To Calculate DTIC CSDC.|
|Period of Agreement||Identifies period during which assistance may be provided.|
|Scope||Identifies the organizations that may request assistance under the IAA, the organizations that may provide assistance, general types of services and/or products that the receiving agency may need.|
|Roles and Responsibilities||Establishes the responsibilities associated with conducting an interagency acquisition and the respective roles of the servicing agency and receiving agency in carrying out each responsibility.|
|Small Business Credit||Establishes that the receiving agency will receive socioeconomic credit where applicable.|
|Contract Termination, Disputes, & Protests||Describes each party's responsibilities associated with contract termination, disputes and protests.|
|Termination of IAA||Describes each party's rights to terminate the IAA.|
|Review of Part A||Identifies the parties' commitment to review part A at least annually for agreements that exceed one year.|
|Amendments||Describes the process for modifying the terms and conditions of part A.|
|Interpretation of IAA||Describes each party's responsibilities for addressing disputes regarding the interpretation of the IAA.|
|Signatures||Establishes that appropriate officials of each agency are held accountable to the agreed-upon terms and conditions.|
|Receiving Agency Funding Info||Provides data from the receiving agency required for the proper transfer and obligation of funds (e.g., the period of making obligations for each identified fund citation) and certification of receiving agency official.|
|General Terms & Conditions||Describes the terms & conditions applicable to the actions taken under part B. Terms & conditions either should be incorporated by reference to part A or attached.|
|Authority||Identifies the legal authority that the servicing agency is using to conduct the acquisition on behalf of the receiving agency. This should be incorporated by reference to part A or attached.|
|Financing Source or Fund Citation||Should include the receiving agency’s line of accounting and a statement acknowledging that DTIC will accept funds as CAT I reimbursable.|
|Project Title||Identifies the project in the receiving agency whose requirements are being met through the assisted acquisition.|
|Description of Services Provided||Describes the services that will be acquired from a contractor by the servicing agency on behalf of the receiving agency. The description must be specific, definite, and clear in order to demonstrate a bona fide need and support a binding agreement that can be recorded as an obligation in the fiscal year that the funds are available for obligation.|
|Indicate Funding Type||The receiving agency must state their type of funds (Example: operational and maintenance (O&M), research, development, test and evaluation (RDT&E) etc.) The servicing agency, DTIC, operates with research, development, test and evaluation (RDT&E) funds. The receiving agency is responsible to monitor and report funds in accordance with requirement of original appropriation. Limitations on the original appropriation sent to DTIC remain; use of DTIC's RDT&E authority does not change the conditions and limitations imposed on the use of funds (per DoD FMR Volume 11, Chapter 3, 030104). This should be incorporated by reference to part A or attached.|
|Projected Milestone||Identifies key projects and/or acquisition milestones.|
|Enter the Amount of the Subtotal for the Required Effort||This is the amount that will go on contract.|
|Enter the DTIC Customer Shared Direct Cost Amount||This is the amount paid by the receiving agency for MIPR processing, contracting office support and other activities directly related to supporting customer-funded efforts (technical area tasks, core analysis tasks, etc.) CSDC is used to pay for the direct costs associated with running the IAC program. (Example: $1,275.00. Please see above for instructions on How To Calculate DTIC CSDC.|
|Grand Total||Total the amount to go on contract and the CSDC.|
|Payment and Billing||Explains the parties' respective obligations for the payment of contractor invoices and servicing agency fees. Note: DTIC does not generate or provide customer invoices. DTIC will enter billing events in the Defense Agencies Initiative accounting system in accordance with the terms of this GT&C. A billing event for 100% of the CSDC will be entered at the end of the first month of service. TAT billing events will be for an equal amount based on the period of performance beginning at the end of the first month of service (e.g. a nine-month PoP will be billed in nine equal amounts). The Defense Finance and Accounting Service processes billing events and generates SF1080 vouchers. Collections will be via DTIC initiated IPAC requests.|
|Description of Acquisition Assistance||Describes the services that the servicing agency will provide to the receiving agency in connection with planning, executing, and/or managing the acquisition and/or contract oversight and close-out. This should be incorporated by reference to part A or attached.|
|Servicing Agency Funding Information||Provides data from the servicing agency required for the proper transfer and obligation of funds.|
|Description of receiving Agency unique restrictions||Identifies unique restrictions applicable to the receiving agency related either to the acquisition or the funding to cover the assisted acquisition.|
|The IAC Name & Contract number||Example: HDBCO FA8075-13-D-0001|
|The TAT/ CAT number & DO number||Example: HD-15-0003/DO# 0171|
|Financial Budget POC for receiving Activity||Name, Telephone number, fax number, email address.|
|Sender POC Information||Sender’s name, telephone number, fax number, email address.|
|Business Partner Number (BPN)||Enter the receiving agency’s business partner number.|
|Trading Partner Number (TPN)||Enter the receiving agency’s trading partner number.|
|Agency Location Code (ALC)||Enter the receiving agency’s location code.|
|Amendments||Describes the process for modifying provisions in part B. This should be incorporated by reference to part A or attached.|
|Signatures||When required information has been provided, including certification by receiving agency official, signature by the receiving agency establishes that funds are legally available, that all unique procurement and funding requirements have been disclosed and internal reviews have been completed. Signature by both the receiving agency and the servicing agency creates an obligation for the receiving agency.|