How to Send a Military Interdepartmental Purchase Request

DTIC accepts funding via military interdepartmental purchase request (MIPR). The MIPR must include the amount of funding to be placed on contract as well as the Customer Shared Direct Cost (CSDC). If two separate MIPRs are provided, TAT funding will not be processed until the CSDC funding is received.

Please follow the guidance below. Incorrect or incomplete MIPRs significantly impact our ability to get funding on contract quickly; in order to avoid errors, MIPRs must conform to the MIPR checklist and sample MIPR or they may be rejected.

How the Process Works

mipr_process

 

Using the sample MIPR as a guide, please follow the instructions below to create your MIPR:

Identify the full RMS TAT number and name on the MIPR. Indicate whether the MIPR for the work (not the CSDC charge) should be accepted reimbursable (Category I) or direct cite (Category II). If this information is not present, DTIC will accept all TAT funds direct cite (Category II). Funding going on contract for technical area tasks (TATs) or core analysis tasks (CATs) may be accepted as direct cite or reimbursable however, the CSDC must always be accepted as reimbursable.  CSDC is earned by DTIC to cover the costs of processing customer orders.  Once earned and collected, CSDC will not be returned, even if the order is eventually cancelled by the customer.

Verify the CSDC calculation is correct using the current rate of 1.52%.

Be sure to itemize the costs on four lines in the description section in box 9b:

  • Line one - Labor
  • Line two - Travel
  • Line three - ODC/ Material
  • Line four - CSDC

Verify the complete IAC contract number is present (if it is awarded).

Verify the TAT/CAT Number and Delivery Order (DO) number. If the effort is not awarded yet, it will not have a DO number. If the DO number has not been assigned yet it may be left off the MIPR. However, once the effort is awarded and the DO number is issued it must be included on all future incremental funding MIPRs.

IMPORTANT: As of January 1, 2017 you must list the PWS task number being funded regardless of the appropriation being used. MIPRs must also identify the Period of Performance (date to date) or an estimated duration for the funds. For example, If the current contract burn rate is $10,000/month and you fund $100,000, the estimated duration is 10 months from date of award.

Verify the line of accounting (LOA) is valid and correct. Please note that MIPRs sent reimbursable (Category I) can only have one (1) line of accounting per TAT effort.

Include the date funds expire for obligation purposes.  This may be before the end of the appropriation’s current period.  For example, 1718 RDT&E funding provided for the work identified on the MIPR may expire for obligation purposes on September 30, 2017 vice September 30, 2018 and would need to be returned at the end of FY17 if no contract were awarded even though they remain current until the end of FY18.

Verify the sending agency’s BPN/DODAAC/DUNS number is present on the MIPR. DTIC's DODDAC is HJ4702 and DTIC's Buyer Seller Code (BSC) is B8M.

Need help finding these codes? Use the links below.

Verify the TAT ceiling, period of performance, and obligation dates are valid and current.

List the agency’s financial and technical contact information associated with the MIPR.

Please make sure the MIPR is clear and legible.

Sign and date the MIPR and send to dtic.belvoir.rm.mbx.iac-mipr@mail.mil. To facilitate receipt and tracking of incoming MIPRs, all funding documents (including amendments, revisions and corrections) must be sent from the original requesting agency to dtic.belvoir.rm.mbx.iac-mipr@mail.mil. The subject line must include the MIPR number and technical area task (TAT) or core analysis task (CAT) number.

Do not submit a prior year MIPR amendment (AMD) as an upward adjustment. For example, if MIPR number MIPR1234 was submitted to DTIC in FY16 for $100K, do not submit MIPR number MIPR1234 amendment 1 to DTIC in FY17 as an increase of $50K. Each fiscal year must start with a new MIPR number.

Do not use the same MIPR number for multiple contracts. For example, if MIPR1234 was submitted for DSTAT, do not submit MIPR1234 amendment 1 for HDIAC. A new MIPR number must be used since a different contract is being funded.

DTIC uses the Defense Finance and Accounting Service (DFAS) to process invoices and pay vendors.  DFAS is an agency of the U.S. Department of Defense that provides services to DoD agencies.  DFAS is unable to pay invoices that cite a non-DoD LOA therefore DTIC can only accept funds on a reimbursable basis from non-DoD customers.

For questions about how to send a MIPR, contact us at dtic.belvoir.rm.mbx.iac-mipr@mail.mil